Privacy Policy

The Government Public Relations Office, Minister's Secretariat, Cabinet Office (hereinafter referred to as the "Government PR Office") is committed to protecting the privacy of all users of Government Public Relations Online (gov-online.go.jp and its affiliated websites, hereinafter referred to as "the Site"), and has established this privacy policy.

1. Basic Premise

At the Government PR Office, we collect and store personal information, etc., as defined in the Act on the Protection of Personal Information (Act No. 57 of 2003), from all users of the Site, as necessary for the smooth operation of services provided on the Site, such as information provision by the Site, the solicitation of opinions, etc. The collected information will be handled appropriately within the scope of the purposes of use defined in this policy.

2. Scope and Purpose of Collection of Personal Information, etc.

(1) Collection of Usage Information

On the Site, we automatically collect and store information such as internet domain names, IP addresses, query information from site searches, and other information related to the browsing environment of the Site. This information will only be used within the scope of improving the usability of the Site. However, information related to the statistical processing of the Site usage may be disclosed.

(2) Collection of Personal Information Through Forms

When using various forms on the Site, we may request users to provide information about themselves as specified in the forms and may collect personal information. However, when the Government PR Office collects personal information through the Site, it is generally based on the user's voluntary provision or registration of information.

The scope and purpose of collecting personal information through various forms are as follows:

① Comments and Requests (Government Public Relations Online)

Personal Information Collected: Email Address

Purpose of Use: Smooth operation of services provided by the Site

② Video Content Lending Application Form (Government Public Relations Online)

Personal Information Collected: Affiliated Organization/Group, Applicant's Name, Phone Number, Email Address

Purpose of Use: Management of tasks related to Lending video content

③ Inquiries/Comments and Requests (Public Opinion Surveys)

Personal Information Collected: Email Address

Purpose of Use: Responding to inquiries and confirmation

④ Highlighting Japan E-mail Newsletter Subscription (Government Public Relations Online)

Personal Information Collected: Email Address, Gender, Age, Occupation, Region

Purpose of Use: Used as the recipient address for newsletter delivery and for improving newsletter services

⑤ Cabinet Office "Public Opinion Surveys" Citation Contact (Public Opinion Surveys)

Personal Information Collected: Name, Email Address, Affiliation, Phone Number

Purpose of Use: For future reference in Public Opinion Surveys

⑥ Inquiries Regarding Privacy Policy

Personal Information Collected: Email Address

Purpose of Use: Used as the recipient address for inquiries and for the smooth operation of services provided by the Site

３. Restrictions on Use and Provision

Except in cases of disclosure requests based on laws and regulations, illegal activities such as unauthorized access and threats, or other special reasons, the Government Public Relations Office will not use the collected information for purposes other than those specified in item 2, nor will it provide it to third parties. However, statistical information regarding the use of the Site may be made public.

４. Measures for Ensuring Security

The Government PR Office is taking the measures necessary to manage acquired information appropriately to prevent the leakage, loss or destruction of acquired information. The operation of the Site may be contracted out, in which case the contractor will take necessary measures necessary to manage acquired information appropriately to prevent the leakage, loss or destruction of acquired information.

５. Disclosure of Information About Oneself

For requests for the disclosure of information about oneself, please refer to "Personal Information Protection at the Cabinet Office" on the Cabinet Office website.

６. Scope of Application

This policy applies only to the Site. It does not apply to other websites linked from the Site. The handling of information on linked sites will be the responsibility of each respective organization.

７. Use of Cookies

Cookies refer to files generated and recorded on the user's device when visiting a website and accumulate information related to website visits. The Site uses cookies for the following purposes only;

８.Understanding Usage Patterns

On the Site, cookies are used to understand information such as the number of the Site users and the time spent on each page, but no personally identifiable information is collected. Cookies are used for content review and page layout improvements.

The Site uses cookies in the following tools:

• Tool Name：User Insight
• Tool Provider：User Local Co., Ltd.
• Information Collected：Browsing history of pages within the Site, time spent on each page, browser and OS type/version, screen size, referrer, source of access, mouse trails, etc.
• Reference Information：アクセス解析ツールのデータ収取方針（株式会社ユーザーローカル）Data Collection Policy for Access Analysis Tools (User Local Co., Ltd.)

Users can disable cookies or delete cookies already stored on their devices through browser settings. Please refer to the respective browser manufacturer's detailed page for instructions on browser settings.

• Google「ChromeChrome: Clear, allow & manage cookies in Chrome

（https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en）

• Microsoft Edge: Delete Cookies in Microsoft Edge

（https://support.microsoft.com/en-us/help/4027947/microsoft-edge-delete-cookies）

• Mozilla Firefox: Clear Cookies and Site Data in Firefox

（https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox）

• Apple Safari: Clear the history, cache, and cookies from Safari on your iPhone, iPad, or iPod touch

（https://support.apple.com/en-us/HT201265）

9. Notes

(1) Notes for Users of Social Networking Services (SNS)

Some social networking services (SNS) may automatically transmit information to SNS, such as user IDs and information about the accessed site, even if the user does not press the SNS "buttons" on websites with SNS "buttons" installed. For details, please refer to the "Notes for SNS Users" (Personal Information Protection Commission website).

(2) Privacy Policies of Other Services Used on the Site

Privacy policies and other information related to external services used on the Site, such as social media, can be found on the respective websites of the following providers:

①    "Post" Button (X Button)

X's Privacy Policy (https://twitter.com/privacy?lang=en)(X Corporation Website)

② "Share" Button (Facebook Social Plugin)

Privacy Policy (https://www.facebook.com/privacy/policy)（Meta Website）

③　"Send via LINE" Button (LINE Plugin)

LINE Privacy Policy（https://line.me/en/terms/policy/)（LY Corporation Website）

④ Google Custom Search (Site Search)

Google Policies and Terms（https://policies.google.com/privacy）（Google Website）